Planning for Travel

For official travel, AFFILIATES will request the Federal Government rate for the hotel/motel, as well as utilize the tax-exempt forms.  AFFILIATES have a Lincpass, which is their official USDA identification to obtain these government rates.

 An overnight stay is only authorized if the training is more than 90 miles travel one way to destination, unless otherwise specified in the training announcement. Affiliates should provide the employer's (i.e., RC&D) tax exempt certificate to the hotel to remove State Sales Tax.

To obtain State Sales Tax exemption form:

Capital - contact   vburkholder@capitalrcd.org

PNE - contact sue@pnercd.org

Please refer to https://www.gsa.gov/travel/plan-book/per-diem-rates/per-diem-files for additional information. 

Reimbursement for meals will be provided for approved overnight travel periods. Meal allowances are identified by GSA in the Meals & Incidentals (M&IE) rates and breakdown table. Please refer to https://www.gsa.gov/travel/plan-book/per-diem-rates/per-diem-files for additional information. Allowances are identified by location and meal type, Breakfast, Lunch, Dinner. Meal reimbursement is capped at value listed for each meal period. Reimbursement will not exceed the listed value. 

On the first and last day of travel the reimbursement is 75% of the meal value shown. 

Detailed (itemized) receipts must be provided for meal reimbursement. 

Please note that alcohol will not be reimbursed, as well as any incidental expenses.