Mileage Reimbursement

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USE OF GOVERNMENT VEHICLES:   AFFILIATES are not authorized to either drive nor ride in government vehicles.   Travel for official business will be with the AFFILIATE'S personal vehicle when traveling to and from that location. 

MILEAGE EXPENSES:   AFFILIATES will receive a mileage reimbursement for travel using their personal vehicle.

Mileage is reimbursed using the government's Personal Owned Vehicle (POV) rate at the time of travel.  Currently this rate is $.70 (as of 1/1/2025) per mile.  A travel report will be completed for all travel, documenting to and from location; purpose; date; and miles traveled.  

For Capital only:   Submit signed Mileage and Expense Report with every pay period to vburkholder@capitarcd.org.

For PNE only:   Submit signed Expense & Mileage with timesheet/timecard every pay period to poconopay@gmail.com. 

There will be no mileage reimbursement for AFFILIATES travel between their residence and their Primary Duty Station, as these are considered normal commuting miles. Here are some examples of how mileage reimbursement would be calculated:

1. AFFILIATE travels to secondary location leaving from and returning to the residence: mileage is calculated by determining the roundtrip miles minus the miles the AFFILIATE would normally commute. (AFFILIATES normal daily commute is 10 miles; round-trip to

             secondary location is 25 miles; reimbursement would be for the difference of 15 miles.)

1. AFFILIATE travels to primary duty station prior to travel: mileage is reimbursed using the miles between primary duty station and secondary location.

Appropriate parking and toll reimbursement will be made with the submission of a valid receipt.